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Accounts created before 10/5/2010: Create custom event fields

Creating custom fields means that, in your events, you can include categories of information that don't appear by default on the Trumba Event form (the form that appears when you add or edit an event). Having fields that are customized for your events helps visitors to your published calendar find what they're looking for more quickly.

After you create custom fields, you create an event template to contain the fields. By assigning the template to each event you add to your calendar, you make the custom fields, along with the default fields, available on the Event form.

Create custom fields and assign them to a template

A helpful way to think about custom fields is to ask yourself how your calendar visitors will want to filter, or limit, the events they see. For example, visitors to the Community Events calendar might want to filter events by:

  • Type of event (for example, Arts and Culture versus Sports and Outdoor).
  • Appropriate ages of attendees (for example, Children, Adults, or Seniors).

In this lesson, we'll create two new custom fields, Age Range, and Event Type, and add them to the Community Events calendar. We'll also add a predefined field called Event Image. This field makes it easy to accompany events with interesting photos or images.

Tip In Lesson 2 in the Get Started series, you'll see custom field filtering in action when you add a filter spud to the published calendar.

  1. Go to the Trumba Connect home page. Click Sign in to sign in to your Trumba account.
  2. Under Other Tasks, click Define custom fields.

    Define Custom Fields

  3. On the Define Custom Fields page, click Create a new field.
  4. On the Create a New Custom Field page, in the Field Name section, for Field name, type Age Range. Type a description if you want. This is useful primarily if more than one person will be adding events to your calendars.
  5. For Field type, select List of choices: [create a new list].
  6. For Possible choices, click Add Multiple Values and in the expanded text window type: Adults, Children, Teens, Seniors. Click Save Values.
  7. For Select multiple values, select Yes.
  8. Set the display style as Drop Down.
  9. For Default value, you might select an age range default if most of your events relate to one or more age ranges. In this case, just leave Default value blank.
  10. For Value required, select Yes. This means that when you or others in your organization create events that include the Age Range field, the field must have an age range value checked or you'll see an error message stating it is a required value.
  11. For Visibility, notice that Allow this field to be published is checked by default. This means that the custom field will appear in events on your website calendar.

    Show this field on the event submission form is also checked by default and if the event submission form is enabled on your account, this field will also appear on the event submission form.

    Tip Custom fields can also be useful internally when more than one person in an organization creates events. For example, you could include a field for private notes. Because you wouldn't want this field to appear in your website calendar, you could hide it from published views by clearing Allow this field to be published.

  12. Click OK.
  13. Repeat steps 3 to 11 to add another new custom field called Event Type. In step 6, add the values Arts and Culture, Business and Technology, and Sports and Outdoor. For Select multiple values, select No. Leave the display style as Drop Down and the default value blank. Require a value and, for Visibility, leave the two options selected. Click OK.
  14. On the Define Custom Fields form, under Fields, the two new custom fields you created are listed. Click Create a new template.
  15. On the Create a New Event Template page, for Template name, type Community Template.
  16. Under Predefined Fields, select Event Image.

    This makes it possible for you to add images to events if you want.

  17. Under User Defined Fields, select Age Range and Event Type, and then click Add Fields to Template. Click OK.
  18. On the Define Custom Fields page, you see the new event template you created listed under Event Templates. Click Done.
  19. Back in the Trumba editing environment, at the top of the calendar, click Add Event. Notice that the Event image, Event Type, and Age Range fields are now available on the Event form.
  20. Go on to the next section where you add three events to the Community Events calendar.
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